The August Civic Holiday long week-end will be here soon. Canadians travel outside Canada to visit friends and family and to shop. The Canada Border Services Agency (“CBSA”) is on the lookout for contraventions of the Customs Act and other border laws.
Here is our survival guide to make sure the CBSA is happy with your declaration and does not seize your goods, vehicle and/or NEXUS card:
- Be nice to CBSA and United States Customs & Border Protection officers. They are working on the long week-end. Also, if you are nice to them and understand they are just doing their job, the experience may be more pleasant (and the visit with the officers may be shorter and less difficult). Also, understand that the CBSA protects Canada’s borders. They are not the Welcoming Committee. Do not expect them to act like a Walmart Greeter.
- Do not bring guns or prohibited weapons to Canada. Tell the Primary CBSA Officer about any weapons and ammunition in the vehicle. If you bring guns/weapons and forget to tell the CBSA, your time in Canada may be spent in a holding cell and jail cell and you may leave with a summons to appear and criminal conviction.
- Know about personal exemptions that are permitted by the CBSA. You still must declare all goods (even if you are entitled to a personal exemption). Let the CBSA apply the exemption. Entitlement to an exemption does not mean you do not have to say anything.
- Organize your receipts before you arrive at the border. If you have gone shopping, organize all your receipts (that is, all the receipts of all people in the vehicle) together. The most common mistake is forgetting a receipt and under-declaring to the Primary CBSA Officer the value of the goods purchased outside Canada. Another mistake is that Dad does not know all the purchases and understates the value purchased by everybody in the vehicle. Make sure to add up all of your receipts before you drive to the border – preferably using a written list and a calculator app. Yes, you may be sent to the cashier — but you will not be delayed by seizure paperwork. See “Do Not Pass GO: Forgetting Your Receipts Gets You A Ticket To Secondary Inspection”.
- Declare any gifts or things received for free and allocate an amount to those items. If you took the soaps and coffee from the hotel room, add a small value for these items.
- Declare any purchases of alcohol or tobacco products to the Primary CBSA Officer. Canada restricts the number of alcohol and tobacco items that may enter duty-free. If you are clearing out the cupboards in a cottage or house in the United States, please be careful to count the litres of alcohol before you reach the border and make a proper declaration of volume and value. We have written an article just on alcohol and tobacco declarations – Alcohol and Tobacco: Two Things That Cause The CBSA To Not Apply Common Sense
- Declare goods purchased at the duty free store. Buying at a duty-free store does not mean the goods are exempt from duties. Also, the CBSA gets the records of the purchases at the duty-free store because you provide the store your license plate number or name. The Primary CBSA Officer knows that you purchased duty free when they input your information into their computer.
- Remember to convert your added receipts into Canadian dollars. This is the second most common mistake. Canadians inform the CBSA officer of the United States (or Euro or other currency) amount and do not adjust the amount upward to reflect foreign exchange. The CBSA will hold you to the number provided and, if it has not been converted, will take the position that you under-declared the value.
- If you shopped at a store in the United States that accepted Canadian dollars at par, be in a position to provide evidence. The CBSA will default to converting your receipt into Canadian dollars. The CBSA does not know all the stores that accept Canadian dollars at par. A photograph of a sign or a note from the store will be necessary to prove to the CBSA that you were allowed to pay using Canadian dollars. Know that the CBSA will use the Bank of Canada rate for their conversion.
- If you have more than $CDN 10,000 in your possession (adding up all the Canadian dollars and all the other currencies converted into Canadian dollars), declare to (that is tell) the Primary CBSA Officer that you have currency over $10,000. The CBSA takes the position that you have the obligation to inform them even if they do not ask you the question. If you fail to inform them, the CBSA could seize all of the money and take the position that it is proceeds of crime. If the CBSA accepts that it is not proceeds of crime, they will impose a penalty for failure to declare the currency in the amount of either $250, $2500 or $5,000. If you have made this mistake before, the CBSA can seize all of the money and not give it back to you. Do not use the NEXUS lane is you have currency over $CDN 10,000.
- Don’t forget to tell the Primary CBSA Officer about any food that you have. It is best to not bring any food that is not permitted (e.g., fruits, vegetables, dairy, eggs, poultry, etc.). Check to see what food is not allowed – because if you bring it, your travel time will be extended due to the time spent in lines at the border. The fines are significant for not declaring food. For example, failure to declare food in Canada is $800. Before you travel it is best to clean the vehicle in case you have a bag of Cheerios in the back seat.
- Don’t forget your children. The CBSA will want to see the identification for your children travelling with you. If both parents are not crossing the border with the children (only one parent is with the children), the CBSA may want to see custody documentation or a letter from the other parent that permission has been granted for the children to come to Canada.
- Don’t forget to declare your pets in the vehicle.
- Make sure that your medications are in prescription bottles or are not restricted in Canada. Certain medications and health products are prohibited or imports are restricted. Canadians who shop outside Canada may not be entitled to bring certain medications and/or health products back to Canada or may be limited in the number of pills that may be imported.
- If you have a NEXUS Card, but there is at least one person in your vehicle that does not have a NEXUS card, do not use the dedicated NEXUS lane. The CBSA will take away your NEXUS Card for a breach of the program rules. We have written an article on when you should not use the NEXUS lane – When Are You Not Permitted To Use The NEXUS Lane
- Make sure that if you plan to travel with your NEXUS Card, you also have your passport. It is a rule of the NEXUS Program.
- Make sure that if you travel with your NEXUS Card and plan to use the NEXUS lane, that every NEXUS Card holder has up-to-date information in the CBSA’s computerized records. If you have received a new driver’s license or passport, you must update the information with the NEXUS program. You will get pulled over to update the information if this has not been done. To avoid delays, update the information online before traveling.
- If you have commercial goods in the vehicle, do not use the NEXUS lane. It is a breach of the NEXUS Program rules to use a NEXUS lane when you have commercial goods (that is, goods for your business).
- If you have teenagers, have the talk with them about drugs. It is really embarrassing and is a negative event if your child is arrested at the border. The rule must be that they not bring any drugs and that they look in their pockets (clothing and bags) to make sure that drugs are not being transported across the border.
- If you are visiting Canada, declare to the Primary CBSA Officer all goods you plan to leave/use in Canada. If you are bringing gifts for your host or a friend, you must declare them. If you are bringing food or alcohol you plan to consume in Canada, declare it.
- Be truthful. The CBSA Primary and Secondary CBSA Officer may ask unexpected questions. Rather than be offended by the question, just answer the questions truthfully. The examination may take longer if you argue with the CBSA officer about the questions they are asking. If the CBSA does not believe your answers, it may lead to a Secondary Inspection to find out what you are hiding.
- Know that the CBSA can examine laptops, smart phones, iPhones, etc. The CBSA can ask for your passwords. See Can the CBSA Ask For Passwords? Don’t bring your electronic devices if you do not want the CBSA to look at the contents of your harddrive or emails or social media history.
- The CBSA are not very sympathetic. Their view is that everyone must get in the long line up. Cutting the line if you use the NEXUS lane and do not have NEXUS membership, you will be sent to Secondary Inspection and your visit with the CBSA will be lengthened. It would have been a lot shorter to use the long line up.
- If you have criminal convictions in your home country, and have not been pardoned and have not obtained a waiver, you may not be admissible to Canada. The CBSA may not allow you into Canada depending on the conviction.
- If you are not a genuine tourist, the CBSA may not allow you to enter Canada. For example, if the CBSA sees your car is full and you have too many clothes for the week-end, the CBSA may think you are moving to Canada for work.
There are many other mistakes that could be listed – these are the most common. Hope you have happy travels and let the other people spend time in the CBSA’s Secondary Inspection Area.